Printing a document is a tedious task that can take up a lot of time. A lot of people presume that because photos and documents do not print quickly, the issue is linked to the device’s hardware. As a result, they replace their printer with a new one, assuming that the fault is linked to the device’s hardware. However, this is often not the case, and figuring out the underlying issue can save you a lot of money in the long run. It is important to remain mindful of a printer’s software and any issues that can arise with it. It is not necessary to run out and buy a new printer each time your current one starts to slow down. In order to determine your printer’s printing speed, you can make use of some software aspects. Scroll down to take a brief look at these useful tips and suggestions.
Windows 10 Optimization :
When you are using your computer, there are a variety of background applications that keep running which you might not be aware of. A lot of these are your computer’s stock applications which come pre-installed. Other times, they might be applications which you opened but no longer need. For example, if you opened your computer’s Internet browser, but no longer need to use it, it is advisable for you to temporarily halt its corresponding service. Stopping such unnecessary background services allows your computer to work faster, as well as the devices attached to it. In order to do so, it is recommended that you utilize a complete PC optimization service, such as the Intel Software Partner RegInOut System Utilities. It will fix freezing inside your machine and make it faster. With this, you can solve any underlying registry issues, optimize services and make any attached device, such as your printer, run faster and smoothly. It can be downloaded from the following link:
Select Plain Paper Option For Your Printer :
In order to get the top quality printing options, a fly-out menu bar can be found in the Print dialog box. This allows the user to choose the most optimum options based on color weight; matte, uncoated or dull text. In order to enhance your printer’s speed, we suggest selecting the ‘plain paper’ option of paper quality.
This can be done by following these simple steps:
- Select the Print dialog box.
- Select your active printer, click Preferences or Properties option.
- Select the Media Type and set it to Plain Paper.
- Select Print.
Set Up Your Printer’s Default Settings :
A printer default chooses various printing options, such as paper orientation, colors, margins, duplex, layout, intensity, orientation, paper size, paper quality etc. All these settings, and many more, pertain to the quality and type of printout you will receive.
- Repeat steps # 1-3 from the earlier section mentioned above
- Select Defaults button under Quick Setup, Main and Page Setup.
- Lastly, click OK.
Disable Antivirus Software :
Running an antivirus software in the background whilst you complete other tasks on your computer can be problematic. It consumes a significant amount of your system’s resources in order for it constantly conduct security scans on on-going processes. This includes the ability to scan current documents and active processes in real-time, and to identify malware in files. We suggest disabling your antivirus software sometimes, especially when you need to print a document.
Here is how you can disable your antivirus software :
- Select the upward arrow on the far-right corner of the Taskbar.
- Right-click Kaspersky Internet Security or any other Antivirus you use.
- Select Pause Protection.
- Select a time period, click Pause Protection button.
Link Your Printer with a High-Speed USB Port :
Different categories of USB ports are made based on how fast each can transfer data. These classifications include USB 3.0 which transfers data at a speed of 60 MBPS. Another category is USB 2.0 and USB 1.1, both of which transfer data at a lower rate than USB 3.0. A printer links to the computer via a USB port, so a faster way to print documents can be to use a 3.0 USB port. This enhances the speed of data transfer between both devices and allows the job to be done more efficiently.
Over-The-Cloud Printer Connections Are Not Recommended :
A Printer Hub allows a computer and a printer to connect via a small server, thus allowing print commands to be sent wirelessly. The Print Server is used to make the connection between both devices. Instead of utilizing this over-the-cloud technology, we recommend establishing a direct connection. A Print Server can slow down due to lagging Internet speeds and other factors, hence it is not recommended.
Lower Printing Quality :
If you are willing to compromise on printing quality, then we recommend choosing a lower quality print. Because prints that are lower in resolution take much less time to print, as they are easily readable. Inkjet cartridge printers can easily work with the quality of the draft. Set the printer’s settings to the most readable, and therefore lowest, quality. This may differ according to different types and makes of printers.
- Go back to steps # 1-2 under Set Plain Paper Type section.
- Select Print Quality to Fast.
- Click OK.
Change PDF to .docx :
PDF stands for a Portable Document Format, and compared to a Microsoft Office word Document (.docx and .doc) and other document formats, it takes a longer time to print and process. Instead of losing time, you can speed up the process by converting your desired document from PDF format to ‘.docx’ or ‘.doc’ format prior to clicking the print command. Select File and then click Save As and choose the relevant format. Aside from this, you can also make use of the Export feature too.